Vendor Categories

The Heritage Square Farmers Market groups vendors into five distinct categories: Agricultural Vendor, Value-Added Vendor, Prepared Food Vendor, Artisan Vendor, and Special Market Vendor.

You can find detailed descriptions of each category in our Rules & Regulations on pages 4 - 6.

Duplicate Vendors and Category Limits

The Board restricts the number of vendors offering similar products. Each application is thoroughly evaluated to assess how the applicant's presence will complement the overall market and fit in with the existing vendor community.

We strive to maintain a balance between agricultural, value-added, and artisan vendors. This means that we may not be able to accept new vendors in the value-added and artisan categories until we bring on more agricultural vendors. However, we do not limit the number of fruit and vegetable vendors at the market.

If the category you apply for is currently full or if we already have two vendors selling the same items as you, we may offer to put you on our waitlist.

PERMITS & SALES TAX

All necessary paperwork for relevant permits from city, county, state, and federal permitting agencies required must be received, notarized as necessary and accepted by the Market Manager before a vendor may begin selling at the market. Copies of all documents must be submitted with your application,

Contact the Comptroller with all questions regarding sales tax. You are responsible for verifying all information regarding taxable foods and products.

800-252-5555 https://comptroller.texas.gov/

VENDOR APPROVAL PROCESS:

The Board reviews and votes on all applications, and their decision is final regarding eligibility. Applicants will be notified of the outcome after an official vote is taken.

All new vendors are accepted on a probationary basis. If, after one month of participation, the Board is satisfied with both the vendor and the vendor’s products, they will approve the vendor for the rest of the year.

Vendors successfully completing the one-month probationary period can request to move from weekly to full time, quarterly, or monthly status and all fees paid during the first month will be rolled into that payment.

Your application for full time status will then be submitted to the Board for review.

MARKET FEES:

All fees must be paid in cash or by check to the market Treasurer or their designee. Checks should be made out to the City of Taylor.

Full Year and Quarterly fees are due when a vendor joins the market. Weekly fees are due at the start of each market attended. Guest Vendors Fees are due at the beginning of the event they attend. Weekly and Special Event fees are collected by the Treasurer or their designee at the beginning of each market.

No refunds or credits are provided for inclement weather – the Market is rain or shine.

FEES are subject to change without prior notification if situations and circumstances arise.

ALL FEES ARE FINAL AND NON-REFUNDABLE.

Full Year and Quarterly Fees are prorated if you join mid-year or mid-quarter.

Vendors may request to change their category at any time during the year by submitting a written request to the market manager at heritagesquaremarket@gmail.com. Each request will be evaluated by the board on an individual basis. Vendors who are transitioning from weekly to quarterly or full year status will have any fees paid up to that point rolled into their new payment.

Full Year Vendors: Vendors in this group have agreed to participate in at least 45 of the 52 markets planned for 2023. Full Year Vendors will be assigned a reserved space under the pavilion, if one is available, or in the area directly outside of the pavilion. Vendors who join after the first market of the year will have their fees prorated, based on the date they join the market.

Quarterly/Seasonal Vendors: Vendors in this group are committing to attend a minimum of 10 markets out of 12-13 for one quarter. This category is available on a full year basis for those who prefer to pay fees in smaller increments, or on a seasonal basis for those vendors who can not participate in the market for the full year. Quarterly vendors will be assigned a reserved space under the pavilion, if one is available, or in the area directly outside of the pavilion. Vendors who join after the first market of the quarter will have their fees prorated, based on the date they join the market.

Weekly Vendors: Vendors in this group do not have a minimum attendance requirement, though they are encouraged to attend as often as possible. Weekly vendors are not entitled to a reserved space and must set up in any non-reserved space on a first-come, first-served basis.

Guest Vendors: Guest Vendors are vendors who only attend the market for special events (a maximum of 12 times per year). They are required to follow the same Rules and Regulations as regular vendors and must apply to attend each event and be approved by the board. Vendors who have left the market to open a brick-and-mortar business are eligible to attend special markets as Guest Vendors. If space is limited, priority is given to vendors who have been members of the market in the past. Vendors who cancel at the last minute or do not show up to an event will not be approved to participate in future markets.